Posts Tagged ‘trade show managers’

SWAG (which stands for the “Stuff We All Get”) at trade shows is enormous, yet it serves a purpose. While it can aid in getting attendees to stop by your booth, help initiate discussions, or be used as a “thank you” for coming to the booth, the main purpose is to help remind attendees about your booth and product/service after the show. In other words, it’s about post-show mind share.

Like much advertising/promotion (which is what SWAG is), some companies over-think it, some under-think it, and some don’t put any thought into it at all. With nearly 30 years of experience at trade shows for companies that range from small to Global 100 corporations, here are the most common groups and some tips to more effectively utilize the power of SWAG.

The Over-Thinkers:
It’s wonderful when an exhibit has a theme, and tying your give-away into your theme can be neat. However, primarily the people who will be aware of a booth “theme” are those who created it and possibly those who are working the booth. Attendees may notice, but they actually don’t care nor will they remember your theme.

What is most important on a giveaway is your logo and website. If you choose to have your slogan, that’s fine, too. But, keep in mind, instead of fussing over the tie-in to your theme – spend that time looking for a giveaway that will be something an attendee will actually want to take home. Any giveaway can be customized with your theme, but remember, unless it’s your slogan mark, they won’t remember your theme. Instead, focus on obtaining some SWAG that is eye-catching, interesting, fun or useful.

The Under-Thinkers:
Every year, a “new” giveaway is born and the under-thinkers jump on it not only because someone said it was new, but also because it’s an easy decision. Never mind that a bunch of other exhibits will have the same giveaway or that, as marketers, a little creativity is a good thing to use.

This group is the polar opposite of the over-thinkers and will put little thought into choosing a giveaway. Like the over-thinkers, you need to spend some time researching not the “latest and greatest,” but what would be appealing to your particular audience at the show. Think about what YOU would like to bring home or to the office.

The giveaway doesn’t have to be super expensive. There are many inexpensive, creative, eye-catching giveaways out there. You just need to do some research. As mentioned, it shouldn’t have tons of copy on it, a list of products, etc. It’s not a brochure; it’s SWAG. Keep it short and simple.

The Not-At All Thinkers:
This group usually consists of those who refuse to give away free stuff, because they don’t want a bunch of free loaders stopping by the booth. This group can also contain those who actually think that attendees don’t want free stuff!

Unless you have the hottest and latest product/service at the show, you are deluding yourself to think that your service/product is enough to entice potential customers from walking by your booth. True, some of your current customers may stop by, right before they go to your competitor’s booth that has giveaways. While they’re there, your competition can now chat with them, while you stand in your booth and check your email for the 30th time. You may get a few new attendees to drop in, but what’s the incentive?

While you will get the “tire kickers,” keep in mind that just because an attendee approaches your booth because of the free stuff, doesn’t mean they couldn’t necessarily be a good prospect. As mentioned, free stuff – if used properly in the booth – can aid in initiating conversations with reps.

Additionally, everyone likes free stuff; they just don’t like free junk or more of the same stuff that everyone else is giving away. I have been to countless high-level executive trade shows, and when we had a good giveaway, the “suits” take it. When you have a fun, unique or useful giveaway, attendees take it.

What I also find interesting about the last two groups of thinkers is that they spend a lot of time discussing signage, videos and booth design or money to sponsor the big party, a lunch or a banner and spend little to no money or time on choosing an object that an attendee can take back to his/her office or home with their company name/brand on it.

It’s highly unlikely that attendees will remember the look or design of your booth, your signs, your video or what company paid for lunch. But, when they take a piece of cool SWAG back home or to the office… now you have some mind share. It not only reminds them about your company, but, if it’s a neat giveaway, they talk about it with others back at work. It sits there on the desk or at home as a reminder of your company. That’s mind share; that’s power!

Therefore, in addition to the aforementioned benefits of using giveaways to initiate conversations or as a “thank you” for stopping at the trade show, some thought should be used when choosing your giveaways. Remember, SWAG is a small piece of advertising that gives an exhibitor the opportunity to provide current or potential customers with some mind share, after the event is over. And in today’s competitive business world … that’s the power of SWAG.

Bob Garner has nearly 30 years of experience as not only a trade show magician, but also as a consultant to many of his Fortune 1000 corporations on sales performance and trade show ROI. To see how you can increase your trade show ROI, watch his trade show magicians video.

©2013 Bob Garner. All Rights Reserved. Feel free to post this article, but please use my byline and resource box. Thank you.


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If you have to deliver presentations at a trade show, there are a few things you can do that will aid you in not only doing a better job, but also help you get “positively” noticed by your company and by others looking to hire someone with your product knowledge who can also speak well. As a trade show magician, I have witnessed thousands of employee trade show presenters and most fail miserably. You see empty seats, bored attendees, poor communication of the message, as well as little or no follow up interest by attendees who heard the presentation – they just get up and leave. Here are a few trade show presentation tips to help you do a better job at the show and, also, achieve the little known bonus secret of standing out in the minds of others as a skilled communicator.

1) Be Prepared – Write out what you are going to say and remember that trade show presentations should be no longer than 10 minutes. If you can’t tell attendees what you offer in less than 10 minutes than you need to cut, cut, cut.

2) Call to Action – At the end of your presentation, make sure to include a “call to action,” which is stating that you would be willing to further discuss what you’ve been speaking on and tell them where you will be located in the booth. This is more effective than asking if anyone has questions. Get those with questions over to your demo station where you can provide more detailed information and penetrate the account.

3) Rehearse – So many employee presenters “wing it,” and it shows – it embarrassingly shows. Rehearse your script with your power point and do the whole thing including the call to action. Make sure that everything moves smoothly and run through it until you’re sick of doing it. Also, rehearse for failure. By that I mean, rehearse your presentation so that if the power point stops or there is another technical glitch, you can still deliver your presentation. Now some feel that they know their content so well or that they are so clever that they don’t need to rehearse. Let me tell you, even the most skilled comedians and speakers don’t “wing it.” There comments may look “off the cuff,” but they’ve delivered those same lines a million times. Winging it works if you’re a bird, but as someone who is representing your product and company, you look foolish. Rehearse.

4) Show Day – On the day of the show, get to the booth early. Get familiar with the microphone and do a microphone check. Run through your presentation again – complete with the power point – and imagine the seats filled with people and then do it again imagining the seats only semi-filled. This is called “owning the room,” and it gives you self confidence and allows you to command the stage – which is what you want.

5) Check Out Your Surroundings – See what is going on in the other booths near you. Does the booth across from you have a trade show magician in it? Does another have a professional trade show presenter or other attraction? Be aware of your competition, because professional trade show presenters are trying to attract the same attendees you are with one major exception – they are getting paid to attract a crowd and, therefore, have more incentive to outdraw you.

6) Show Time – Due to your following the previous steps, when it’s your time to “hit the stage,” you will deliver a well-thought out presentation with confidence and clarity. What is happening around you or how many seats are filled won’t affect you and, due to your call to action, you will later meet with attendees who are really interested in what you had to say.

7) Video Tape Your Presentation – Watch it and see where you can make improvements. Also, when you have enough video, edit your work into a short 5 minute demo. Why? You never know when this “video calling card” may come in handy should you look for another job. Doubt that comment? Please read the next step.

Bonus Time – According to 2010 survey by the National Association of Colleges and Employers, the number one skill employers consider crucial for employment is effective communication skills. As an employee who knows how to effectively communicate a message to a large amount of people, you will be noticed by your peers and executives from your company in a positive way. Additionally, other companies are always at the show and “power people” are always looking for those who have product or industry knowledge and can speak well. Therefore, the ability to do so is a skill worth cultivating.

I can’t tell you how many times I have been offered a job to be a sales rep due to my ability to speak to large groups. Imagine what could happen to you should you combine your expertise in your field with effective communicative skills?

With nearly 30 years experience as trade show magician and corporate spokesperson, I can tell you that if you follow these trade show presentation tips, you will do a better job at the show and your personal lead count will be elevated. Plus, you will be noticed by your company and by others at the show as a skilled communicator. This secret bonus may not only help you solidify your current job, but also aid you should you be on the market for a new one.  If you want to have the seats filled for every presentation than go to my site at http://www.bobgarner.com/.

2011 Copyright BobGarner.

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At a trade show, the goal should be to attract attendees to your booth, deliver your message and then get the attendees who are truly interested in what you have to offer into your booth to talk in more depth with your reps. That is the only way to increase trade show ROI.

Just having a “presence” is a waste of corporate dollars. I have seen large booths with no attendees in them and the trade show manager will say, “We aren’t here for leads. We just are here to be seen.” What?

If you’re not at a trade show to let attendees know what you have and why they need it, then you shouldn’t be at the show. How do you know if your competitor’s clients are unhappy and maybe looking for a change? You can wait for them to “drop in” to your booth, but is that “going after the competition?” Isn’t “going after the customer” what the Director of Sales preaches to his or her sales team?

All corporations are focused on improving the bottom line and getting qualified attendees into your booth to hear what you have to offer and giving those attendees “face time” with reps or product managers is what improves that bottom line and you can’t get that with an empty booth.

Just having a booth and waiting for attendees to “drop by” and maybe scan their card for a prize is just a waste of time and money. Is there any trade show manager who doesn’t dread hearing the question, “Why are we at this show?” or “Do we get any leads at this show and are they any good?”(And then the marketing department wonders why their trade show budget has been cut and why “trade shows” at their company are viewed so poorly. It’s because you aren’t showing a ROI.)

As a trade show magician with nearly 30 years of experience working in a variety of industries, I can tell you that my clients believe in a proactive approach to gaining mind share and generating quality leads from the shows at which they exhibit. Trade show managers enjoy reaping the benefits of having the booth with “all the buzz.” There is not a single trade show manager that doesn’t love having the booth that everyone is talking about. Sales managers and sales directors love to see me load up their booth with qualified attendees who want more information. Sales reps jump over backwards when they get to go back to their office with a high number of quality leads that they can follow up on and turn into sales. That is major ROI.

If you are looking to increase your trade show ROI and want a proactive approach to doing so, the trade show magician video below shows what I can do for your company as a trade show magician and how I can help you be the “BUZZ” at your next show.

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Selling at a trade show requires more than just showing up. Sales reps need to be proactive, which increases ROI and justifies the marketing expense. But what usually happens?

The trade show manager and marketing personnel have put together a great exhibit. The booth looks fantastic and delivers the company message. You have the pre-show meeting where you tell all the reps what is expected and then when the doors open… the reps stand around and talk to one another, play with their phones or laptops, and wait for someone to amble into the booth. (Sound familiar?) 

Worse, they only want to talk to “real buyers” and only buyers of “their particular product” or “their sales area.” The result? A low ROI, a frustrated trade show manager and marketing director, and questions as to whether trade shows are really worth the money.

Firstly, trade shows are worth the money, because any time you can get a group of potential buyers or persuaders together, relationships are made or strengthened and sales can be made. (You can’t create the same “feeling” from a webinar or teleconference – but that’s for another article.) 

Secondly, you suffer from a low ROI – not to mentioned frustrated marketing managers, trade show managers, and event managers – because your sales force may know how to sell in the field, but few know how to sell on the trade show floor

What follows sounds simple, yet few reps actually do it. So, regardless of your sells reps level of trade show experience, here are just a few things on which they need to focus at a trade show. (You may want to forward this to your reps prior to the next show.)

1) Stop looking for low hanging fruit. By low hanging fruit, I mean waiting for attendees to come to you. Get out of your booth and step into the aisles. Hold some info or DVD/CDs in your hand and engage attendees, as they walk down the aisles. You can say, “If you’re interested in (a brief sentence of what your product does), we can help you out.” Or you can say, “Are you interested in (insert above sentence)?” Engage the attendee. Smile and be friendly. 

If there is a reception counter, stand next to it and when an attendee stops, engage them in a conversation. Should an attendee walk in the booth, halt your conversation with your fellow rep about where to go to dinner and talk to the attendee. Introduce yourself and ask them, “What can I help you with?” Which leads me to…

2) It’s a team approach. If an attendee is not from your region or is interested in another product you don’t cover, take the attendee to the rep who can benefit from the conversation with that attendee. (That means don’t just point to the rep, but actaully walk the attendee to that rep and introduce them.)

Sales reps aren’t necessarily “team players.” Companies love to talk about “teamwork” and then honor the individuals who have made more sales than others with prizes, cash, etc. That’s why “teamwork” must be stressed at the pre-show meeting. Reps can help each other do more business at the show, which aids everyone. If a fellow rep won’t reciprocate, then you can stop sharing the leads with that rep. But more likely than not, your fellow rep will return the favor, if not there, at sometime in the future.

3) Get your mind off the close. Reps are focused, rightly so, on closing deals. However, at trade shows you have to relax and distance yourself from the close and work more on the “relationships” aspect, as well as educating potential customers. Why? Basic psychology: Right now, people are nervous and anxious and they can sense the same from other people. People will always gravitate to someone who is calm and relaxed, especially if they themselves are not. If you are relaxed and focused on relationships and educating the attendee, the attendee will respond with calmness and be more open to your ideas and suggestions.

Bottom line: Trade shows are powerful tools for relationship building and the on-site, real-time education of a large number of customers. As mentioned, webinars and teleconferencing are fine and have their place, but real face time and hands-on demos still and always will beat a flat screen and a dark conference room.

By being proactive at a show, you expand your opportunities. Expanding your opportunities will increase your productivity. You increase the amount of leads in your pipeline and help to generate a higher ROI from the show not only for you, but also for the whole company. In turn, this gives your marketing team the help they need to continue to help you.

For nearly 30 years, I have not only been a trade show magician who helps my clients draw attention and quality leads to their exhibits, but also a consultant to many of those clients with regard to increasing sales, ROI and sales rep productivity. These 3 tips for selling at a trade show can help trade show managers and event managers get their sales reps focused on being more proactive and more productive on the show floor, which not only will increase ROI and justify the marketing expense, but also aid reps in initiating more conversations and sales.

To see what my clients have to say about the service I provide, you can view my trade show magicians testimonials here – http://www.bobgarner.com/testimonials.html or to see how I am able to help you create a “buzz” about your booth, bring in quality leads and increase your ROI, watch the my video below:

©2013 Bob Garner. All Rights Reserved. Feel free to post this article, but please use my byline and resource box. Thank you.

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